Privacy Policy

HEN AI Co., Ltd. ("Company" or "We") respects your privacy and is committed to protecting it by complying with this policy. This privacy policy describes how we collect, process, and manage information relating to app users ("you") through our website, online signature services, iPhone/iPad app (collectively referred to below as "Super Doc Sign" or the "App"). Super Doc Sign is an online service and set of software applications for capturing and processing electronic signatures and documents on behalf of one or more parties.

Please read this policy carefully to understand our policies and practices for collecting, processing, and storing your information. If you do not agree with our policies and practices, do not download, register with, or use the App. By downloading, registering with, or using the App, you indicate that you understand, accept, and consent to the practices described in this privacy policy. This policy may change from time to time. Your continued use of the App after we make changes indicates that you accept and consent to those changes, so please check the policy periodically for updates.

1. Secure Cloud Storage

To let our users access their documents from multiple devices (e.g. phone, tablet, web browser) and sign documents remotely with other users, Super Doc Sign stores documents using cloud-based file storage with AES-256 encryption at rest in a secure data center. The data center is located in the United States and operated by Amazon Web Services, Inc (AWS). Application data records relating to documents, signing audit trails, and users are also stored securely with encryption at rest in the US-based AWS data center. All documents and data records are encrypted during transit with SSL/TLS encryption.

2. How We Collect Your Information

User Provided Information
- User Registration: We ask new users to register an account with an email address, password, first name, and last name. You may enter this information directly or provide this information with Super Doc Sign by signing in through a trusted third-party such as Google or Facebook.
- Documents: You may import, upload, or drag and drop one or more files or images (“documents”) to be prepared for electronic signing. When you add documents to our service, we store a record of the document as a PDF file. If you upload a file in a format other than PDF (e.g. Word), then we will try to convert the file into PDF format, and store both the original file and the PDF version for signing purposes. As described above, documents are stored in secure cloud storage so you may access them from multiple devices and invite other users to sign remotely.
- Documents from Cloud Storage Providers: When adding documents in Super Doc Sign, you may choose to browse and import documents from third-party cloud storage providers including Dropbox, Google Drive, and Microsoft OneDrive. Only specific documents or folders (of up to 10 documents) that you select are added to Super Doc Sign. Super Doc Sign does not add or change any files in your third-party cloud storage provider. This feature is optional and while browsing documents, you can choose Log out to disconnect from your cloud storage provider.
- Guest User Documents: If you choose to use Super Doc Sign in “Guest Mode” without registering a user account with a valid email address, your documents will be retained for at least 30 days, after which they may be automatically removed.
- Signature Fields: When you sign a document, you may add your signature, initials, name, dates, or other text fields to various locations of your document. We store this information on your behalf and generate a signed version of your document when you complete the signing process.
- Audit Trail: We capture an audit trail of any changes when your document is signed or updated by yourself or another party, including the IP address of the user’s device. This is necessary to deliver a secure and trustworthy signing experience.
- Contacts: If using our remote signing feature, you may invite one or more contacts to sign your document by email. This function requires you to add a contact by entering their name, email address, and signing role. Alternatively, you may import an existing contact from iPhone, iPad, or Android device. When you add or import a contact, it will be kept for your use only so you may see whether they have signed your document and so you may invite these users to future signings.
- Signing Instructions: When preparing a document for signature by others, you may provide Super Doc Sign with a set of instructions to be shared with the user. Your instructions may be sent as part of the email invitation to your users and they may be displayed to the user when they open your document for signing through a web browser.
- Reviews: We encourage users to provide ratings, written reviews, and suggestions for a better experience.
- Account: You may set and change your preferences for various application settings (e.g. whether to be alerted of document changes by email). You may also choose one of our account plans and provide payment details through a trusted third-party such as Apple (The App Store), Google (Google Play), Paddle (our merchant of record for web-based customers) or Stripe, our secure payment processor for direct subscriptions. We retain records of your account profile and preferences.

Automatically Collected Information
- Analytics: To improve our software, we collect certain information automatically, including the type of mobile device or web browser you use, your mobile devices unique device ID, the IP address of your mobile device, your mobile operating system, the type of web browser you use, error logs (in the event of an application issue), and information about the way you use Super Doc Sign.
- No GPS: Super Doc Sign does not perform any GPS location tracking using your mobile device or web browser.
- Support: We maintain records of any customer service inquiries or interactions so we can troubleshoot issues appropriately and deliver a better overall experience.
- Marketing: We may operate a marketing newsletter and promotions to increase awareness about our e-signature technology and our services.
- Security: We collect some information (including the IP address of the user’s device) to protect your user account from unauthorized access and to support essential features such as “Reset Password”.

3. What We Do With Your Information

We manage and process your data in our role as a Software-as-a-Service (SaaS) provider. We use information that we collect about you or that you provide to us, including any personal information:
- to provide you with the App and its contents;
- to provide you with information, products, or services that you request from us;
- to fulfill the purposes for which you provided it or that were described when it was collected, or any other purpose for which you provide it;
- to provide notices about your account/subscription, including expiration and renewal notices;
- to carry out our obligations and enforce our rights in any contracts with you, including for billing and collection or to comply with legal requirements;
- to notify you when App updates are available, and of changes to any products or services we offer or provide though it;
- to improve our App, products or services, or customer relationships and experiences;
- for any other purpose with your consent.
Our goal is to deliver an easy and secure user experience for all users of our application, including our customer users and their signers or end-users. We respect your right to privacy and do not sell or rent your information to any third parties. However, we may share your information with third parties in the circumstances described below.
Managing Information With Third Parties

4. Do third parties see and/or have access to information obtained by Super Doc Sign?

Yes. We will share your information with third parties only in the ways that are described in this privacy statement.
We may disclose User Provided and Automatically Collected Information:
- as required by law, such as to comply with a subpoena, or similar legal process;
- when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
- with our trusted service providers who work on our behalf, do not have an independent use of the information we disclose to them, and include:
- Amazon Web Services (AWS) for secure cloud file storage and data center services (US-based)
- umeng logging for crash reporting and error troubleshooting
- Apple (The App Store) for processing iOS customer subscriptions and user reviews
- Analytics tools to track application usage and opportunities for improvement including Google Analytics, Firebase
- If Super Doc Sign is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of this information, as well as any choices you may have regarding the use of your information in connection with this event.

5. What are my opt-out rights?

You may withdraw consent to the use and disclosure of personal information at any time, unless the personal information is necessary for us to fulfill our reasonable business or legal obligations. We will respect your decision, but we may not be able to provide you with certain products and services if we do not have the necessary personal information.
You can close your account and request that all information be removed by logging into the application, choosing Account (top right menu), and selecting “Remove Data”. You may opt out of email through the unsubscribe instructions in the footer of each email or by requesting opt-out at support@usigndoc.com.

6. Data Retention Policy, Managing Your Information

Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Under some circumstances we may anonymize or aggregate your personal information so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.
For users accessing Super Doc Sign in “Guest Mode” without a registered email address, we will retain User Provided data to support ongoing access and downloads for at least 30 days, after which the User Provided data may be removed.
For users accessing Super Doc Sign with a “Free Trial” account with a registered email address, we will retain User Provided data to support ongoing access and downloads for at least 90 days, after which the User Provided data may be removed.
For all other registered users and customers, we will retain User Provided data for as long as you use Super Doc Sign and for a reasonable time thereafter.
When you remove one or all of your documents, or use the “Remove Data” feature, your document(s) will be removed from your account immediately and permanently deleted within 7 days.
If you’d like to delete User Provided Data that you have provided via Super Doc Sign, please choose the “Remove Documents” or "Delete Account" option at the bottom of the Account screen. Alternatively, you may contact us at support@usigndoc.com for information regarding the existence, use and disclosure of your personal information and to be given access to that information and we will respond in a reasonable time. Please note that some or all of the User Provided Data may be required in order for Super Doc Sign to function properly.

7. Children

We do not use Super Doc Sign to knowingly solicit data from or market to children under the age of 18. If a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us at support@usigndoc.com. We will delete such information from our files within a reasonable time.

8. Security

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic, and procedural safeguards to protect information we process and maintain. For example, we limit access to this information to authorized employees and contractors who need to know that information in order to operate, develop or improve our Application and have agreed to keep that information confidential. Please be aware that, although we endeavour to provide reasonable security for information we process and maintain, no security system can prevent all potential security breaches.

9. Changes

This Privacy Policy may be updated from time to time for any reason. We will notify you of any changes to our Privacy Policy by posting the new Privacy Policy. You are advised to consult this Privacy Policy regularly for any changes, as continued use is deemed approval of all changes.

10. Your Consent

By using the Application, you are consenting to the use of an electronic signature and to our processing of your information as set forth in this Privacy Policy now and as amended by us. "Processing” means using cookies on a computer or mobile device or using or touching information in any way, including, but not limited to, collecting, storing, deleting, using, combining and disclosing information, all of which activities will take place in the United States or Canada. If you reside outside the United States your information will be transferred, processed and stored there under United States privacy standards.

11. Contact Us

If you have any inquiries or complaints regarding privacy while using the Application, or have questions about our practices, contact us by email at support@usigndoc.com.